Seamless Relocation of a Leading PLM Company in Pune

Client: Leading Product Lifecycle Management Company 
Location: Pune, India 
Scope: Complete relocation from Hinjewadi to Balewadi

Background

A leading Product Lifecycle Management (PLM) company in Pune needed to relocate approximately 2,000 employees along with their personal records, files, compactors, IT equipment, and data center.

The move was from their existing facility in Hinjewadi to a new, larger facility in Balewadi, Pune. The task was enormous, given the scale and the critical nature of the IT equipment involved. The client needed the move to be completed within a strict time frame of one week, with minimal disruption to their ongoing operations.

Key Challenges

1. Tight Deadline: The relocation had to be completed within a week, working round the clock. This required meticulous planning and flawless execution to avoid any delays.
2. Critical IT Equipment: The IT equipment was critical to the client’s operations. Ensuring minimal downtime during the move was imperative, requiring precise coordination and handling.

3. Flexibility and Stakeholder Management: The move involved multiple departments and stakeholders, each with its own set of requirements and schedules. The team had to be agile and prepared to handle last-minute changes.

ACMP’s Solution

ACMP, a renowned expert in corporate relocations, was brought in to manage this complex task. The company devised a detailed plan that addressed each challenge and ensured a smooth transition for the client.

1. Detailed Planning and Execution: ACMP’s team conducted a thorough site survey and created a step-by-step plan for the move. This included a detailed timeline, inventory checklists, and a contingency plan to handle any unforeseen issues. The team worked in shifts to ensure continuous progress, both day and night, throughout the week.
2. IT Equipment Handling: Special emphasis was placed on the IT equipment. ACMP used specialized packing materials and techniques to safeguard the equipment during transit. Additionally, a team of IT experts was on standby to manage the disassembly, transport, and reassembly of the data center. This ensured minimal downtime and seamless reactivation of IT services in the new location.
3. Efficient Resource Deployment: Over 50 container trips were utilized, and approximately 60 skilled workers were deployed daily on-site to ensure the move was carried out efficiently. The team was well-prepared and flexible, ready to adapt to any changes in the plan at a moment’s notice.
   
   

   Outcome

The relocation was completed successfully within the stipulated time frame. ACMP ensured that there were zero asset defects, and the client’s operations continued smoothly with minimal disruption. The move was executed with high precision, particularly in handling the critical IT equipment, which was up and running without significant downtime.

This successful relocation is a testament to ACMP’s expertise in managing large-scale corporate moves. Their meticulous planning, efficient resource deployment, and ability to adapt to changing circumstances ensured a seamless transition for the client.